Visiting Student Guidelines for Elective Application and Registration

Eastern Virginia Medical School welcomes eligible senior visiting students in our senior electives as space permits. All visiting students must apply through the Visiting Student Application Service (VSAS). At this time, we are not accepting applications from international medical students.
 
To be eligible, visiting students must meet the following criteria:

  • Be currently enrolled and in good standing at an LCME-accredited medical school in the US.

  • Satisfactory completion of all basic science courses (including physical diagnosis or similar).

  • Satisfactory completion by the start of the elective of a minimum of thirty-six (36) weeks of full-time clinical experience during which the student's primary responsibility was to follow patients on a teaching service. This experience must include at least four (4) weeks in each of the following: Family Medicine, General Internal Medicine, Obstetrics and Gynecology, Pediatrics, Psychiatry, and General Surgery (or experiences deemed equivalent by EVMS).

  • Be covered by malpractice or liability insurance during the term of the elective.

  • Have personal health insurance coverage.

 
Additional information:

  • Each student is responsible for obtaining accommodations during his/her stay here.

  • No stipend will be paid by EVMS to visiting students taking electives for credit.

  • EVMS will complete evaluations for all students and provide evaluations to the visiting student’s home institution. 

  • Credit for elective experiences will be given by the institution granting the MD degree to the student.

  • All visiting students must check-in prior to the start of the elective and complete an exit interview with the Visiting Student Coordinator.

  • All student clinical placements require the use of personal protective equipment (PPE). Due to the shortage of PPE, all visiting students scheduled between the dates of 8/2/2021-5/20/2022 are required to obtain and bring their own PPE for the clinical rotation. Accepted visiting students will receive a list of necessary items from the applicable department.

 
Elective Catalog and Rotation Schedule:
For the 2021-2022 academic year, you will be able to view the catalog and schedule in Visiting Student Application Service (VSAS) in February 2021. We will begin processing applications April 15, 2021. For most electives, notifications will be given as soon as possible after July 1, 2021. EVMS students hold first priority for all electives.
 
Up to twelve weeks of electives may be taken by visiting fourth-year students. Most electives are four weeks in duration, on a fixed block schedule. EVMS electives are not open to third-year students.
 
The EVMS 2021-2022 Elective Rotation Schedule is as follows:
BLOCK 1: July 6 - July 30, 2021 (no visiting students)
BLOCK 2: August 2 - August 27, 2021
BLOCK 3: August 30 - September 24, 2021
BLOCK 4: September 27 - October 22, 2021
BLOCK 5: October 25 - November 19, 2021
BLOCK 6: November 22 - December 17, 2021
BLOCK 7: January 3 - January 28, 2022
BLOCK 8: January 31 - February 25, 2022
BLOCK 9: February 28 - March 25, 2022
BLOCK 10: March 28 – April 22, 2022
BLOCK 11: April 25 – May 20, 2022
 
 
Application Process & Timeline
Applicants must apply through VSAS, at least 60 days PRIOR to the start of the rotation. Only complete applications will be reviewed. A complete application consists of the following:

  • Curriculum Vitae

  • Current transcript (uploaded by your home institution)

  • Background check (must be comprised of ALL the following:

    • Social Security Number Verification; 

    • National Criminal Search;

    • County Criminal Search; 

    • National Sexual Offender Search;

    • HHS/OIG List of Excluded Individuals/Entities; 

  • GSA List of Parties Excluded from Federal Programs

  • Proof of HIPPA training

  • Proof of Blood-borne Pathogens training

  • USMLE/COMLEX score report

  • Completed acknowledgement of visiting student requirements

  • Student verified in VSAS by the home school

 
Please note some electives have individual requirements, which must be completed and submitted with your application. These vary by elective and will be specified in VSAS.
 
All elective requests must receive departmental approval before an offer can be extended. This is completed internally, once we have we have verified that your application meets the eligibility requirements. Please do not email departments directly for application status updates. Any communication outside of VSAS is not considered an official request for an elective or confirmed placement in an elective. After a decision has been made, the Visiting Student Coordinator will notify applicants in VSAS of their acceptance or denial.
 
Within 10 days from the date your acceptance notification is sent, you must accept or decline the offer in VSAS.
 
Within 3-5 days of your acceptance, you will receive a welcome letter via email from the Visiting Students Coordinator. This email will provide further instructions regarding completing the post-decision requirements in VSAS before your rotation begins.
 
At least 30 days PRIOR to the start of the rotation, the following post-decision required items must be received (further instructions included in welcome letter). This documentation should be uploaded into your VSAS application:

  • Payment receipt of $200 acceptance fee (invoice will be sent to your email account)

  • Completed EVMS Immunization Form

  • Proof of personal health insurance coverage

  • Upload a copy of your driver’s license or passport

  • Provide your Social Security Number in order to be set up in our partner hospital’s EHR system

  • Review & acknowledge the Student Mistreatment Policy

  • Review & acknowledge the Blood/bodily Fluid Exposure Procedure

  • Review Emergency Management Procedures and provide complete contact information

  • Proof of completion of required Compliance Trainings

  • Proof of ACLS training

  • Proof of Respiratory mask fit testing 

 
Please note that your rotation is “confirmed” on our end once you have accepted the offer in VSAS, however, your application status in VSAS will not be set to “Offered Confirmed” until you have completed, and we have reviewed, your post-decision requirements documentation.

Contact Information
All questions regarding visiting student rotations at Eastern Virginia Medical School or the application process can be directed to:
Jill Haught
Phone: 757.446.5866
Email: haughtjm@evms.edu

 

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